Canon PIXMA TR4720
3.8Editor score
Built-in fax capabilities
Wireless connectivity options
Compact home design
In this guide
Finding a reliable fax machine that fits your budget can be challenging in today's digital landscape. Many businesses and home offices still require fax capabilities for legal and professional documents. This guide helps you navigate the options available without breaking the bank.
We evaluated ten top-rated models based on user reviews, technical specifications, and overall value. Each product was analyzed for transmission speed, paper capacity, and additional features like copying and scanning. Our goal is to provide a clear comparison of the most affordable reliable machines on the market.
Every pick in this list highlights key strengths and potential drawbacks to ensure you make an informed decision. We focus on performance and reliability while keeping cost in mind as a primary factor. Please note that product availability and costs may change over time so check current listings before purchasing.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR8620a
4.0Editor score
High capacity trays
Voice activated alerts
Dual sided printing
Brother FAX-575
4.1Editor score
Large memory storage
Fast transmission speed
Dedicated fax functions
Top 10 Best Cheap Fax Machine in 2026 Compared
The following table provides a side-by-side view of all ten selected fax machines. Each entry includes core specifications and a direct link to view current product details on Amazon. This comparison helps you quickly identify which model meets your specific office or home needs.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575
400 x 400 dpi copy
9600 BPS modem speed
512 KB memory capacity
50 sheet paper tray
4.1Editor score
Editor's Choice
Brother FAX-575 Renewed
400 x 400 dpi copy
9600 BPS modem speed
512 KB memory capacity
50 sheet paper tray
3.8Editor score
Best Premium
Sharp UXB20
9600 bps modem speed
449 KB memory capacity
Caller ID ready handset
30 speed dial presets
3.3Editor score
HP DeskJet 2955
Color print copy scan fax
Dual band Wi-Fi connectivity
AI optimized print formatting
60 sheet input tray
3.7Editor score
Canon PIXMA TR4720
4-in-1 printer scanner fax
100 sheet plain paper tray
Built-in fax functions
Easy setup mobile app
3.8Editor score
Canon MAXIFY MB2720
500 sheet total capacity
20000 page duty cycle
Wireless color printing
US-based service support
3.9Editor score
Canon PIXMA TR8620a
200 sheet capacity total
15 ipm print speed
Auto duplex printing
Alexa voice integration
4.0Editor score
Brother intelliFAX-2840
Laser print technology
21 ppm print speed
200 x 300 dpi
Network ready options
3.9Editor score
Brother IntelliFax 575
Thermal transfer fax
9.6 Kbps speed
400 x 400 dpi
10 sheet ADF
3.3Editor score
Panasonic KX-FHD331
Plain paper usage
9.6 Kbps modem speed
Caller ID compatible
Answering machine interface
2.7Editor score
1. Canon PIXMA TR8620a – Best Overall Cheap Fax Machine
Canon PIXMA TR8620a
200 sheet capacity
15 ipm print speed
Auto duplex printing
Alexa voice integration
The Canon PIXMA TR8620a stands out as a top choice for users needing a reliable fax machine that doubles as a versatile printer. With a 4.0 user rating this model delivers consistent performance for home offices requiring professional document handling.
Pros
- High capacity paper trays
- Smart voice alerts
- Fast print speeds
- Wireless fax capability
- Compact footprint
Cons
- Requires Wi-Fi setup
- Ink subscription option
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Its standout quality is the integration of voice notifications via Alexa which ensures you never run out of ink unexpectedly. The 200 sheet capacity and auto two-sided printing further enhance efficiency for high-volume tasks without requiring manual intervention.
While the initial setup requires wireless configuration and ongoing ink costs may apply if using subscriptions the convenience and speed justify the investment. The auto document feeder and large trays reduce downtime significantly during busy workdays.
This machine is ideal for small businesses or home users who need fax capabilities alongside robust printing features. If you value automation and smart connectivity this model offers the best balance of performance and usability in this category.
Smart Voice Integration
Connecting to Alexa allows the printer to notify you automatically when ink levels are low and can even place reorders if enabled.
High Capacity Feeding
With 100 sheets in the cassette and 100 in the rear feed this printer minimizes the need for frequent paper refills.
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2. Canon PIXMA TR4720 – Best Budget Cheap Fax Machine
Canon PIXMA TR4720
4-in-1 functionality
100 sheet tray
Built-in fax
Mobile app setup
The Canon PIXMA TR4720 is an excellent entry-level option for those seeking a cheap fax machine without sacrificing core functionality. Rated 3.8 by users it provides a reliable 4-in-1 experience including fax scanning and copying for everyday document needs.
Pros
- Affordable price point
- Compact design
- Easy setup process
- Wireless fax options
- Plain paper support
Cons
- Lower duty cycle
- Basic control panel
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Its primary strength lies in its simplicity and wireless capabilities which allow you to send and receive faxes directly from a smartphone. The front paper tray holds 100 sheets making it suitable for small batches of documents without constant reloading.
Trade-offs include a smaller duty cycle compared to business models and a basic control interface lacking advanced menus. However these limitations are acceptable for users with moderate faxing needs who prioritize cost and compact footprint over heavy-duty performance.
This model is perfect for home users or freelancers who need occasional fax access. If you want a straightforward device that handles fax tasks alongside standard printing without a high price tag this is the top budget choice.
Compact Wireless Design
The printer fits easily on small desks and connects via Wi-Fi allowing you to print or fax from any mobile device on the network.
Simple Installation
Setup is streamlined through the Canon PRINT app which guides you through ink installation and network configuration in minutes.
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3. Brother FAX-575 – Best Premium Cheap Fax Machine
Brother FAX-575
512 KB memory
9600 BPS speed
400 dpi copy
50 sheet capacity
The Brother FAX-575 represents a robust solution for users prioritizing speed and memory over modern wireless features. With a 4.1 rating it is known for its dependable 9600 BPS modem which transmits pages in approximately 15 seconds.
Pros
- Large memory storage
- Fast transmission speed
- Phone function included
- Reliable fax modem
- Easy operation
Cons
- Heavier unit
- No wireless options
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Its standout quality is the 512 KB memory that stores up to 25 pages allowing you to send large documents even when the paper tray is empty. The integration of a phone function makes it a true all-in-one communication hub.
While it lacks wireless connectivity and is heavier than inkjet models its wired reliability ensures consistent fax delivery without network interruptions. The 50-sheet capacity and simple interface make it ideal for environments where faxing is a daily necessity.
This machine suits offices that rely heavily on traditional fax lines and need quick reliable transmissions. If you need a dedicated fax device that handles high volumes without software dependencies this premium model delivers consistent results.
High Speed Transmission
The 9600 BPS modem ensures that each page is sent quickly reducing wait times during busy business hours.
Memory Buffer Capacity
Storing up to 25 pages in memory means you can queue large jobs without needing immediate paper access.
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4. Brother FAX-575 Renewed – Reliable Renewed Fax Machine
Brother FAX-575 Renewed
512 KB memory
9600 BPS speed
400 dpi copy
50 sheet capacity
The renewed Brother FAX-575 offers the same core functionality as the new model at a reduced cost. With a 3.8 rating it appeals to budget-conscious buyers who need a reliable fax machine without the price of new hardware.
Pros
- Lower cost option
- Same core features
- Reliable modem speed
- Phone integration
- Compact footprint
Cons
- Limited warranty
- Used hardware condition
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Its strength is the identical specification set including the 9600 BPS modem and 512 KB memory. This ensures that transmission speed and document storage capabilities match the original performance standards for professional use.
The trade-off involves a potentially limited warranty and the variable condition of refurbished units. However for users familiar with basic fax operations this model provides a cost-effective way to maintain legacy fax workflows.
This machine is best for small offices or home users who need a dedicated fax line. If you prioritize function over form and want to save money on hardware this renewed option is a solid choice.
Cost Effective Choice
Buying renewed allows you to access premium features like high memory storage without the full retail price of a new device.
Functional Consistency
Despite being refurbished the core modem and memory components are tested to ensure they meet original performance specs.
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5. Sharp UXB20 – Value Inkjet Fax Machine
Sharp UXB20
9600 bps speed
449 KB memory
30 speed dials
Multi-copy function
The Sharp UXB20 is an inkjet fax machine designed for users who need quality prints alongside fax capabilities. It holds a 3.3 rating and features a 9600 bps modem for efficient document transmission in home office settings.
Pros
- Multi-copy up to 99
- Out-of-paper memory
- Caller ID ready
- Inkjet print quality
- Easy dial presets
Cons
- Lower overall rating
- Corded handset only
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Its standout quality is the 449 KB memory which stores up to 24 pages when out of paper ensuring you never miss a message. The multi-copy function allowing up to 99 copies adds versatility beyond simple faxing.
While the rating is lower than other models the core fax and copy functions remain reliable. The corded handset and limited speed dial presets may be less convenient than modern wireless solutions but serve basic needs well.
This machine suits users who want an all-in-one inkjet printer with fax capabilities. If you prioritize printing quality and memory safety for incoming faxes this model offers a practical balance of functions.
Out-of-Paper Safety
The memory buffer saves incoming faxes even when the machine runs out of paper so you can retrieve them later.
Multi-Copy Efficiency
You can make up to 99 copies of a document quickly which is useful for distributing internal memos or forms.
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6. HP DeskJet 2955 – Modern Home Printer with Fax
HP DeskJet 2955
Color print copy scan fax
Dual-band Wi-Fi
AI optimization
60 sheet tray
The HP DeskJet 2955 is a versatile all-in-one printer that supports faxing through its mobile app. Rated 3.7 it is designed for basic home needs including printing color documents and sending faxes without a dedicated phone line.
Pros
- Wireless printing
- Instant ink trial
- AI layout features
- Color capabilities
- Compact design
Cons
- Fax via app only
- Basic control panel
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Its strength is the inclusion of a 3-month Instant Ink trial and AI features that optimize web pages for printing. The dual-band Wi-Fi ensures stable connectivity which is essential for sending faxes via the HP app.
Trade-offs include reliance on software for fax tasks which may be less convenient than hardware buttons. The basic control panel and 60-sheet tray limit heavy-duty usage but suffice for casual home office tasks.
This model is ideal for home users who need a compact printer that can handle occasional fax needs. If you already use the HP ecosystem and want a modern wireless solution this device fits well into your setup.
Smart Printing Features
HP AI optimizes web pages and emails to remove unwanted content ensuring your prints are exactly what you need.
Dual-Band Connectivity
The dual-band Wi-Fi helps resolve connection issues automatically keeping your wireless faxing and printing stable.
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7. Canon MAXIFY MB2720 – Business Ready Wireless Fax
Canon MAXIFY MB2720
500 sheet capacity
20000 page cycle
Wireless color
US-based support
The Canon MAXIFY MB2720 is built for demanding business environments requiring reliable fax and print functions. With a 3.9 rating it supports a 20000 page duty cycle and holds 500 sheets of paper across two cassettes.
Pros
- High paper capacity
- Durable duty cycle
- Wireless capabilities
- Smudge resistant ink
- Mobile scanning
Cons
- Larger footprint
- Higher initial cost
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Its standout quality is the durable construction designed to handle high volumes without jamming. The DRHD inks produce laser-sharp text that resists highlighters and smudges ensuring professional quality for client documents.
While it is larger and costs more than home models the reliability and US-based support justify the investment. The wireless scanning and mobile app integration allow staff to manage fax tasks remotely when needed.
This machine suits small businesses that need a robust central printer and fax solution. If you require heavy-duty performance and long-term reliability this model offers the best value for growing offices.
High Capacity Loading
With 500 sheets of paper capacity you can load a full ream at once reducing interruptions during busy work periods.
Professional Print Quality
The DRHD inks ensure that printed text remains sharp and smudge resistant even after handling or highlighter marking.
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8. Brother intelliFAX-2840 – Laser Fax for Offices
Brother intelliFAX-2840
Laser print tech
21 ppm speed
200 x 300 dpi
Network ready
The Brother intelliFAX-2840 uses laser technology to deliver fast and clear fax transmissions. With a 3.9 rating it supports speeds up to 21 ppm and prints at 200 x 300 dpi for sharp document output.
Pros
- Fast laser printing
- Clean dry text
- High ppm speed
- Network compatibility
- Large memory
Cons
- No wireless standard
- Bulkier unit
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Its strength is the laser print technology which provides dry crisp text that does not smear like some inkjets. This ensures high quality professional documents even when faxing multiple pages quickly.
Trade-offs include the lack of standard wireless connectivity and a larger footprint suitable for dedicated desks. However the network readiness allows for shared office access making it a strong candidate for workspaces.
This machine is ideal for offices requiring reliable laser faxing and printing. If you need fast clean output and network integration for shared use this model meets those professional demands effectively.
Laser Print Clarity
Laser technology ensures text remains dry and sharp eliminating smearing risks during frequent document handling.
High Speed Processing
With 21 ppm print speed you can process large fax jobs quickly improving overall workflow efficiency in busy offices.
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9. Brother IntelliFax 575 Thermal – Thermal Transfer Fax Option
Brother IntelliFax 575 Thermal
Thermal transfer fax
9.6 Kbps speed
400 dpi resolution
10 sheet ADF
The Brother IntelliFax 575 Thermal is a specialized model designed for users comfortable with thermal fax paper. With a 3.3 rating it offers a 9.6 Kbps speed and 512 KB memory to handle moderate fax loads in home offices.
Pros
- Energy Star certified
- Simple thermal print
- 512 KB memory
- Compact input tray
- Fax copy functions
Cons
- Thermal paper requirement
- Lower print clarity
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Its standout quality is the Energy Star certification which ensures energy efficiency during operation. The thermal transfer process simplifies printing by eliminating liquid ink requirements making it a clean low-maintenance option.
While thermal paper can be expensive and less clear than ink the machine delivers consistent results. The 10-sheet ADF adds convenience for multi-page faxes though it may require frequent loading for large jobs.
This machine suits users who prefer traditional fax paper and simple operations. If you need an energy-efficient device that avoids ink mess and supports basic fax copy tasks this model is a viable choice.
Energy Efficiency
Energy Star certification helps reduce electricity usage making it a greener choice for environmentally conscious office setups.
Low Maintenance Operation
Thermal transfer technology removes the need for liquid ink cartridges simplifying the maintenance process for users.
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10. Panasonic KX-FHD331 – Plain Paper Fax Model
Panasonic KX-FHD331
Plain paper usage
9.6 Kbps speed
Caller ID compatible
Answering interface
The Panasonic KX-FHD331 is a straightforward plain paper fax machine suited for basic office tasks. It holds a 2.7 rating and features a 9.6 Kbps modem speed that meets standard fax transmission requirements.
Pros
- Plain paper output
- Caller ID ready
- Modem speed adequate
- Answering machine link
- Exchange program
Cons
- Lower user rating
- 6-month warranty
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Its strength is the compatibility with caller ID and answering machine interfaces allowing you to manage calls and faxes on one line. The plain paper output avoids thermal paper issues providing cleaner and more durable documents.
Trade-offs include a lower user rating which may indicate reliability issues and a shorter 6-month warranty with exchange program. This limits long-term confidence compared to brands with extended support plans.
This machine is suitable for users needing a simple plain paper fax solution on a tight budget. If you require basic functionality and can manage potential hardware limitations this model provides an accessible entry point.
Caller ID Integration
Caller ID compatibility allows you to see who is contacting you before answering which helps in filtering unwanted calls.
Plain Paper Output
Using plain paper ensures that documents are easier to read and store compared to thermal paper options.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Choosing a cheap fax machine involves balancing cost with necessary features. This guide outlines key factors to consider ensuring you select a model that meets your specific business or home needs.
Transmission Speed
Transmission speed determines how fast a page is sent to the recipient. Faster modems like 9600 BPS reduce wait time and ensure urgent documents are delivered quickly.
Look for a modem speed of at least 9600 BPS to avoid delays when sending multi-page faxes in busy environments.
Memory Capacity
Memory capacity allows the machine to store incoming faxes when the paper tray is empty. This prevents missed messages and ensures no critical documents are lost.
Choose a model with at least 25-page memory storage to safeguard against paper shortages during operation.
Paper Trays
The size of the paper tray affects how often you need to refill it. Larger trays support higher volume workflows and reduce interruptions during daily tasks.
Select a machine with at least a 50-sheet capacity to maintain smooth operations without constant refilling.
Fax and Print Features
Many cheap fax machines also offer copying and scanning capabilities. An all-in-one device saves space and money by combining multiple functions into a single unit.
Prioritize models that include copy and scan features if you need to digitize physical documents regularly.
Connectivity Options
Connectivity options range from traditional phone lines to modern wireless capabilities. Wireless faxing allows you to send documents from computers or smartphones without physical connections.
Ensure the machine supports your preferred connection type whether it is analog phone lines or Wi-Fi networks.
User Interface
A simple user interface makes it easier to dial numbers and manage settings without frustration. Look for models with clear buttons and straightforward menus.
Opt for a device with large easy-to-read buttons and a simple control panel for daily ease of use.
Durability and Warranty
Durability and warranty coverage protect your investment over time. A longer warranty indicates manufacturer confidence in the product's longevity.
Check for warranties lasting at least six months to ensure support if hardware issues arise shortly after purchase.
Cost Efficiency
Beyond the upfront price consider the ongoing costs like paper ink or thermal supplies. Some models require specific paper types that can add to long-term expenses.
Calculate total cost of ownership by factoring in consumables to ensure the machine remains affordable over time.
How to Use and Care for Your Cheap Fax Machine
To start using your fax machine connect it to a working phone line or Wi-Fi network as required. Load standard plain paper into the input tray and ensure there are no jams before sending your first document.
Regularly clean the rollers and glass scanner surface with a soft damp cloth to prevent jams and maintain quality output. Keep the lid closed when not in use to protect internal components from dust and debris.
Replace ink or thermal supplies promptly when low to avoid interrupted transmissions. For models with memory settings reset the date and time periodically to ensure accurate time stamps on sent and received faxes.
Frequently Asked Questions
Can I send faxes without a phone line?
Yes many modern fax machines support internet or Wi-Fi based faxing. If your machine has wireless capabilities you can use the accompanying app to send faxes through your internet connection instead of a traditional phone line.
What is the benefit of memory storage?
Memory storage allows the machine to save incoming documents even if the paper tray is empty. This ensures you never miss a critical fax and can retrieve the documents once paper is refilled.
Do all fax machines support copying?
Not all models support copying so check the specifications before purchasing. Most modern all-in-one units include copy functions allowing you to duplicate documents without needing a separate copier.
How do I choose between thermal and plain paper?
Plain paper is more durable and easier to read while thermal paper is convenient and ink-free. If you want professional archival quality choose plain paper; if you want simplicity consider thermal options.
Are wireless fax machines reliable?
Wireless fax machines are reliable when connected to a stable Wi-Fi network. They offer flexibility by allowing remote sending but may require occasional troubleshooting if connectivity issues arise.
Can I use fax machines with VoIP?
Some fax machines work with VoIP but others may require an analog phone line for best results. Check your device compatibility before attempting to use fax services over internet phone systems to avoid transmission errors.
Final Thoughts on Choosing the Best Cheap Fax Machine
This guide highlighted ten reliable fax machines suitable for various budgets and needs. From the Canon PIXMA TR8620a to the Brother FAX-575 each model offers unique strengths in terms of speed memory and connectivity.
Prioritize transmission speed and memory capacity if you handle frequent documents daily. For home users wireless options and compact designs may be more important than high-end paper capacity.
Always verify current availability and pricing on retailer websites before finalizing your purchase. These details can change rapidly so checking the latest listings ensures you secure the best value available today.